Court Telework Expansion Pilot
Apr 29, 2021
April 16, 2021

Pilot Project for Primarily-Remote Assignments in the CEMA Bargaining Unit

The Court will initiate a pilot project involving a limited number of specifically-selected
assignments (i.e., positions, not classifications) in certain work units, in which the participants
will work primarily remotely.

The majority of work during the term of the pilot project will be performed from participants'
homes or other remote work location, as long as the location is within California. With advance
notice, however, participants will still occasionally be required to report to Court locations to
work for full or partial day(s), and depending on the assignment, may be required to report in
person for a project over a period of weeks or months, instead of working remotely. Workspace
will be hoteling or shared. Examples of on-site work include but are not limited to training (for
the primarily-remote employee or by the primarily-remote employee); analysis that requires
speaking with employees, vendors or Court partners on-site; system implementations and
physical hardware issues and failures that require on-site support. In addition, some assignments
will have to be prepared to report to a work site as soon as possible within 90 minutes of notice
from the Court that an urgent need for on-site work has arisen; in non-urgent circumstances,
notice of no less than 24 hours shall be provided. When working at Court locations during the
pilot project, however, participants will not have permanently-assigned work spaces on Court
premises.

Participation will be voluntary during the pilot project. In addition to time the employee is
required to be on-site, if any, participants may report to Court facilities as needed on an
occasional basis (not to exceed 20 days total during the six months) in order to interact with
others, collect needed supplies, or access necessary equipment. Workspace will be hoteling or
shared. Any approved participant should expect to clear out their workspace prior to
participating in the program; the Court may waive this requirement.
At the conclusion of the pilot project, if participants no longer work primarily remotely they may
be provided a different workspace in Court facilities and/or be required to report to a different
location than they were assigned at the start of the pilot project.

Term: Six months, to commence July 1, 2021

Positions/assignments affected (not every assignment in each classification will be eligible):

Legal Research Unit:
Staff Attorney (CEMA)
Supervising Attorney (CEMA)

Judicial & Administrative Support Unit:
Deputy Manager (Special Programs) (CEMA Confidential)
Senior Management Analyst (CEMA)
Law Library Coordinator (CEMA)
Confidential Support Tech (CEMA Confidential)

Human Resources Unit:
Senior HR Analyst/HR Analyst (CEMA Confidential)
Confidential Support Tech (CEMA Confidential)

ISB:
Management Analyst I & II (CEMA)
*Information System Specialist I & II (Applications) (CEMA)
*Information System Specialist I & II (Infrastructure) (CEMA)
Software Engineer I & II (CEMA)
Supervising Technology Analyst (CEMA)

* The Information Specialist I & II classifications will not be eligible for this pilot project if
the employee is supervising employees in the Technology Technician I & II classifications.

Requirements for participation:

Communications

Participants will be required to engage in ongoing communications with their colleagues,
managers/supervisors, and other relevant stakeholders via email, telephone, and video conferences,
whether calendared in advance or otherwise. Video calls must include use of audio and video functions
of the platform. Attention and participation in telephone and video communications require that the
individual not be engaged in other activity at the same time, and that inappropriate comments, images, or
activities shall be governed by the same rules and expectations as would apply in any in-person meeting.

Account for work activities

Participants will be required to maintain daily logs of their work activities, including the type of work
activity and the approximate times of day and hours during the day that work activities are performed.
Quality and quantity of work shall be governed by the same rules and expectations as would apply when
working on Court premises. This report should take no more than 15 minutes per day.

Workspace and equipment

Participants will be required to ensure that their workspaces in remote work locations are free from
unnecessary distractions and from risks to health or safety. The Court will provide standard technology
resources (desktop or laptop computer and software applications necessary for work). Participants' use of
the Court's Technology Recourses remains governed by the applicable provisions of the Court Personnel
Plan ("Technology Use and Privacy" - pages 27-34). This requirement includes but is not limited to: the
obligation to use these resources only for the purpose of conducting Court business or other limited uses
permitted by the Personnel Plan; the prohibition against using the resources for purposes such as
harassment, discrimination, defamation, or copyright violation; and the express recognition that the Court
retains its right to access all data and information stored or transmitted on any Court devices or resources.

Confidentiality

Participants are required to ensure that confidential information is protected against access by
unauthorized individuals. Participants must take all reasonable precautions including but not limited to
safeguarding the physical security of technology resources, and refraining from providing electronic
access to third parties whose review or knowledge of confidential material or other Court business
information would be improper. 
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